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Automation of enterprise business processes and workflow with E1 Evfrat.
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Sector

Transport

Year

2012

Objective

To modify the database subserving the Yevfrat v.15 EDMS so that it would be compatible with the E1 Yevfrat EDMS

Customer

OAO RZHD Logistika

Area

Electronic document management

Technologies involved

  • E1 Yevfrat

Results

The services rendered consisted in the setting up of a database for EDMS E1 Yevfrat

In the course of the project a database for EDMS for Yevfrat v.15 was successfully converted to one adapted for EDMS E1 Yevfrat
Mikhail Potapenko
Head of the Department of Software

OAO RZHD Logistika

Complex upgrading of the client's electronic document management system with transition to the E1 Yevfrat EDMS

About the customer

OAO RZHD Logistika is the daughter company of Russian Railways. It was created in November 2010 to promote the logistics business of the holding company RZHD (Russian Railways). OAO RZHD Logistika pursues this objective by providing an integrated package of logistics and transportation services, which is enabled by its integrating the services provided by the holding company RZHD and those provided by third-party companies into an integrated supply chain service for the market of multimodal transportation.

About the project

The work on the project included conversion of the document database of EDMS for Yevfrat v.15 into one suitable for EDMS E1 Yevfrat and the transfer of the following data:

  • the templates of the registration forms of the workflows which contained data to be transferred;
  • documents' metadata;
  • the files attached to documents;
  • the data of active workflows (it was assumed that at the time of conversion some orders and documents in the database of EDMS Yevfrat v.15 might be in procession as part of ongoing operations)
  • the templates of reporting forms;
  • reference and glossary materials;
  • plugins that modified the working of the standard version of EDMS Yevfrat v.15.

This was done in such a way as

  • to allow the transfer of data on the work accomplished on closed documents (e.g., orders executed, approval workflows completed) in an html-file with a history of the work, which is attached to the document;
  • to assign the documents exported into EDMS E1 Yevfrat the following rights of access:
    • "View only" for the users of EDMS E1 Yevfrat in the access group designated as "Readers of archival documents"
    • "Edit" for the users of EDMS E1 Yevfrat in the access group designated as "Editors of archival documents"

The results achieved

The project is in its final phase. The client has used Yevfrat for a long time. Forty licenses are currently in use, while twenty more have been purchased.