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Cognitive Technologies
117312, Russia, Moscow
Pr. 60-letiya Octyabrya, 9, office 709

  • +7 (495) 956-90-06
  • +7 (499) 135-5088 (phone/fax)
  • +7 (499) 135-5510 (phone)
  • +7 (499) 135-8968 (phone)
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Sector

Banking and finance

Year

1997

Objective

To create a system for the electronic archiving of financial and administrative documents which would allow processing of operational banking documents and closed contracts, while being so designed as to make possible upgrading in the future.

Customer

commercial bank Gazprombank

Area

Enterprise electronic archive

Technologies and products involved

  • The provider's toolkit

Results

There was created an electronic archiving system for financial and administrative documents which enabled processing of closed contracts and operational banking documents

Methods


  • Installing and setting up an electronic archiving system, procuring equipment for batch scanning and long-term data storage;
  • filling the system;
  • integrating electronic archive and paper archive.

Cognitive Technologies can design reliable and easy-to-use archives for any type of enterprise.
Olga Uskova
President
Cognitive Technologies

Gazprombank

An electronic archive of financial and administrative documents for the commercial bank Gazprombank

About the customer

Gazprombank is one of the largest full-service financial institutions in Russia providing a wide range of banking, financial, and investment products and services to corporations and private persons, financial institutions, institutional and private investors. By all major indicators the bank ranks one of the three largest Russian banks, while also having the third largest equity among Central and Eastern European banks.

The bank provides services for the major sectors of the Russian economy including oil & gas, atomic energy, the chemical and petrochemical industry, ferrous and nonferrous metallurgy, power generation, engineering and metalworking, transportation, construction, telecommunications, and agriculture.

About the project

The hallmark of this project is the fact that in spite of increased requirements with regard to the number of documents requiring storage, which has seen a considerable rise in the 14 years the system has been in operation, it keeps handling loads 10 times those that were norm at the time of its introduction. The underlying principle of the electronic archive is that of "Client-Server." The applications server hosts sets of applications which fulfil various functions. Individual work stations call up these functions at the application server. In executing them the application server accesses the electronic archive server by means of requests to read or save an image of a document, and performs the needed calculations. The applications server then sends the results to the user which had requested its service for performing the needed function.


Fig. The structure of the system Electronic Archive of Financial and Administrative Documents

The results achieved

The electronic archiving system provides reliable data storage, confidentiality, management of access rights, the tracking of documents' history, a quick and easy search engine, and due to the use of scanning and OCR allows a reduction of storage space consumed by paper documents. The system allows automation of the process of entry of large quantities of identical documents (10,000 - 80,000 a day) and simultaneous storage of up to 1,000,000 documents.